Pre-Award can assist with:
- Applications & budgets
- Letters of Support.
Post-Award can assist with:
- Notice of Award
- FSRAA / Journal Entry
- Protocols for account opening.
Application Level
Original application or agreement with a defined workplan and its own set of regulatory, space or financial requirements
Investigator Checklist – Funding Application / Agreement
Original application or agreement that will or might result in new funds awarded to the Principal Investigator (PI).
Examples:
- Grants
- Contracts
- Clinical Trials
- Notice of Intent (NOI) and/or Letter of Intent (LOI)
- Incoming Sub-Awards
- Co-Applicant Grants
- Stand-alone internal awards (sabbaticals, start-up funds, etc.)
- Re-submissions (not funded previously)
- Tri-agency renewals
- Canada Research Chair renewals.
Additional notes: Re-submissions, as well as Tri-agency and Canada Research Chair renewals, usually contain significant changes. Therefore, they are considered original applications in their own right, requiring use of the application form.
Grants & Contracts
Facilitator for your faculty, on the staff contact page.
Institutional & International
Listed on the staff contact page.
Post-Award (Internal Awards)
Commercialization & Industry Engagement
Investigator Checklist – Non-Funding Agreement
Original agreements that support general research activities and will not result in a new account opening.
Examples:
- Material Transfer Agreement
- Data Transfer Agreement
- Confidential Disclosure Agreement
- Software License Agreement
- Equipment Agreement (e.g. leasing)
- Research & Collaboration Agreements (no funds).
Additional notes: If the agreement supports the objectives of one specific project, please submit an event form.
Legal team
Event Level
A specific request or supplemental application/agreement, related to a file at the application level.
Application description:
New funds or potential new funds that support the original submission, but may have their own set of regulatory, space, and financial requirements.
Examples:
- Full application stage of a competition*
- Payment installments that require a full application
- Service contracts that support the original agreement
- Partnership funds**
*If the letter of intent was already submitted through ROMEO, the full application might be submitted through an event under the letter of intent file OR a brand new application, as per direction or instruction from the Office of Research Services.
**Exceptions include partnership funds that are required for full funding of a project and will share the same Financial Services account number. Event submission is not required for Mitacs Accelerate industry matching funds, and Research Nova Scotia matching funds for Canada Foundation for Innovation (CFI) projects. The original checklist will suffice for both the main funder and partner.
Contact information:
Grants & Contracts
Facilitator for your faculty, on the staff contact page.
Institutional & International
Listed on the staff contact page.
Post-Award (Internal Awards)
Commercialization & Industry Engagement
Application description:
Agreements with no account opening, that support the objectives of the original application or agreement.
Examples:
- Material Transfer Agreement
- Data Transfer Agreement
- Confidential Disclosure Agreement
- Software License Agreement
- Equipment Agreement (e.g. leasing)
- Research & Collaboration Agreements (no funds). :
Additional notes: Agreements & follow up amendments can be submitted through this form. These agreements are usually connected to an original agreement via project title, account number, or covered by the same protocol (REB, etc.)
Contact information:
Email: orslegal@dal.ca
Application description:
The Dalhousie PI is transferring a portion of their funds to a team member at another institution.
- Outbound Transfers of Funds
- Outbound Sub-Awards.
Additional notes: Requests & follow up amendments can be submitted through this form.
Contact information:
Post-Award (Internal Awards)
Application description:
General amendments for an active research project.
- No-cost extension
- Budget changes
- Change to primary administering institution
- Changes to PI or project team
- Terminations and deferrals
- Other miscellaneous changes.
Note: Amendments for outbound transfers and non-funding agreements can be submitted through their respective forms. All other amendments can use this form.
Contact information:
Post-Award (Internal Awards)
Application Description
Indigenous community consent to participate in a research project and/or request a partial release of funds.
- Documents indicating Indigenous community consent
- Partial release of funds form.
Note: The partial release of funds can support early engagement with Indigenous communities and/or aspects of the project that do not involve Indigenous communities.
Contact
Revisions
Documents updated/obtained after submission of an application or event.
Post-submission
The ROMEO file is locked for editing once submitted by the researcher. However, sometimes the researcher may need to add additional documentation or make other revisions to the file.
These supporting documents fall under the scope of an existing application or event record, along with its regulatory, space or financial requirements.
- Application or budget with minor revisions
- Notice of Award
- Financial Services Research Account Application*
- Journal Entry*
- Letters of Support
- REB, Animal, or Biosafety protocol, etc.
* If the internal support funds were stipulated in the original application, the FSRAA and journal entry can be sent to the Post-Award Administrator. Event submission is not required.
Appropriate contact
The Signing Authority can return the application. The signatory is usually a Department Chair, Dean or Associate Dean Research.
Administrators can return a ROMEO file for editing, by the researcher’s request.
Grants & Contracts
Facilitator for your faculty, on the staff contact page.
Institutional & International
Listed on the staff contact page.
