Today@Dal

Title:  Administrative Assistant

Location:Canadian Center for Vaccinology, Dalhousie University, Halifax, Nova Scotia, Canada

Term: 0.8 FTE, 1 Year Term

Purpose: The Administrative Assistant is responsible for providing administrative services in order to ensure effective, efficient and accurate operations for faculty members.

Scope: The Administrative Assistant reports to faculty and is responsible for (but not limited to) administrative functions such as schedules, meetings, residency program support, divisional support, and correspondence.

Responsibilities:

• Supports the Pediatric ID Residency Program and division committees
• Supports the academic functions of faculty
• Provides administrative support including, but not limited to, drafting and distributing correspondence, filing, taking minutes at meetings, etc.
• Prepares and distributes letters, memorandums, and other general correspondence
• Processes enquiries and general outgoing and incoming correspondence including faxes, mail, and courier services as required by the division
• Organizes teleconference calls/meetings
• Manages on call, trainee, clinical and unavailability schedules
• Maintains and updates current information related to trainee orientation, evaluation, feedback and faculty teaching assignments 
• Other duties as required

General Qualifications

• Postsecondary degree in a related field (Business, Administration, Communication or other). A combination of education and experience may be considered. Experience providing a high level of administrative assistance required; experience in a university setting is strongly preferred.
• Expert knowledge of Microsoft Office Suite. 
• Minimum three years of related work experience.

Knowledge, Skills and Abilities

• Office administration
• Administrative planning
• Web conferencing software and technology 
• Excellent interpersonal skills
• Team-building skills
• Analytical and problem-solving skills
• Decision-making skills
• Ability to work independently with minimal supervision
• Attention to detail and high level of accuracy
• Effective written communication skills
• Time management skills
• Ability to prioritize

Salary Scale: $20.26 - $21.47 hourly, commensurate with experience.
Posting date: April 4, 2016
Closing date: April 18, 2016

Must be legally eligible to work in Canada.  

Please send your cover letter and resume to: 

Allison Young,
Canadian Center for Vaccinology
IWK Health Centre
Goldbloom RCC Pavilion, 4th Floor
5850/5980 University Avenue
Halifax NS B3K 6R8
E-mail c/o  allison.young@iwk.nshealth.ca

https://www.careerbeacon.com/posting/523053/the-canadian-center-for-vaccinology/administrative-assistant/halifax-city/