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MEMORANDUM
TO: The Dalhousie Community
FROM: Susan Robertson, Assistant Vice-President, Financial Services (Acting) & Controller
DATE: March 2, 2016
RE: Schedule of Important Dates, Information, and Contacts for Fiscal Year-End
The following year-end cut-off dates are being provided to assist individuals with responsibility for University financial accounts as we approach the University’s fiscal year-end, March 31, 2016. This information should be made available to all persons in your department who are responsible for processing these transactions.
The preliminary cut-off will occur on April 1, 2016. Reports will be available for review via Finance Self-Serve and Eprint on April 6, 2016. Between April 6th and April 12th at noon, final 2015-16 adjustments can be sent to Financial Services for processing.
Please review the list of important year-end dates below. These deadlines are necessary in order to complete the University’s fiscal year-end reports and financial statements within the reporting requirements established by the Board of Governors.
Please refer to the Financial Services homepage (http://www.dal.ca/fs) for the list of year-end contacts and additional information relating to year-end.
It is only through the cooperation of everyone on campus who is involved in the year-end process that we are able to meet the reporting deadlines.
| March 2016 | Individuals with responsibility for accounts should review transactions for 2015-16 to date for possible adjustments or outstanding transactions. |
| Monday, March 7 | Adjustments relating to the Bi-weekly Payroll to be received in Payroll Services. |
| Tuesday, March 8 | Adjustments relating to the Monthly Payroll to be received in Payroll Services. |
| Wednesday, March 23 | Services Rendered questionnaires requiring ruling for Independent Contractor status received in Financial Services. |
| Friday, April 1 | Service Area uploads – electronic file and hard copy in Financial Services (2:00pm) |
| Friday, April 1 (2 p.m.) | PRELIMINARY YEAR-END CUTOFF Preliminary adjustments for 2015-16 to be received in Financial Services. |
| Tuesday, April 5 | Finance Self-Serve will be unavailable from 1:30pm on April 5th until Wednesday, April 6th (for preliminary year-end close) |
| Wednesday, April 6 | Preliminary year-end information will be available on FSS and in Eprint. This information should be reviewed and final adjustments sent to Financial Services by noon on Tuesday April 12th. |
| Tuesday, April 12 (NOON) | FINAL YEAR-END CUTOFF Deadline for final adjustments for 2015-16 to be received in Financial Services. The following documents and information must be received by this date to be included in the final financial reports: Final Journal Entries, Requests for Accruals (supplier invoices) and Accounts Receivable adjustments and supporting detailed listings (including subsequent deposit information). |
| Late June 2016 | Final account information for 2015-16 is available in FSS and Eprint. |